Policy Title: Refunds and Withdrawals Student Billing Procedures

Responsible Office: Business Office
Policy Officer: VP for Finance and Administration
Scope: |Faculty |Staff |Student

Approved By: VP/Provost

Approved Date: 8/17/2017

Effective Date: 8/17/2017

Category: Student

Description/Purpose:

Policy related to student billing class withdrawals and refunds

Consequence:

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Details:

Campus Programs (campus based)

Withdrawal from class

No financial refund can be made for withdrawal from a course occurring after the first four scheduled sessions of the course.

Withdrawal from the University

In the event of complete withdrawal from the University after the scheduled opening of classes, no part of the student's payment representing deposits for room, board, and tuition, or payments for registration fees, will be refunded. Tuition and room and board payments, subject to the deductions noted above, will be refunded according to the following schedule:

Date of Student's Official Withdrawal Percent of Payment Refunded
Before or during first week 100%
During second and third weeks 90%
During fourth and fifth weeks 80%
During sixth week 70%
During seventh and eight week 60%

In the event of dismissal, no refund can be made.

If students with Title IV funding discontinue their studies, a percentage of the aid must be returned to the Title IV funds. A description of this process is summarized in the policy "Treatment of Title IV Aid When a Student Withdraws."

Distance Education Programs (on-line based)

The University's Refund Policy for Distance Education applies to students who are enrolled in distance education programs or courses. All withdrawals and requests for refunds must be made in writing to the program director and will be calculated according to the date of the email or postmark it was received. If the course has been cancelled by the University, the student will receive a full refund. In the event of dismissal, no refunds will be issued. Nonattendance will not constitute notice of withdrawal.

Withdrawal from a Course

In case of withdrawal from a course during the first week, 100% tuition will be refunded. No financial refund can be made for withdrawal from a course occurring after the first week after the start of the course. A week starts on Monday and ends on Sunday. For courses scheduled for five weeks or less, no financial refund can be made for withdrawal occurring after the first day of class.

Withdrawal from the University

In the event of complete withdrawal from the University after the opening of classes, tuition will be refunded according to the schedule below. A University Withdrawal constitutes a drop from all courses. The student will also be dropped from his/her degree program and must be readmitted before any future credits or grades will apply to the degree. It is recommended that the student speak with the program director about the impact to his/her degree, academic requirements, and readmittance policies before withdrawal.

8-Week Session

Date of Student's Official Withdrawal Percent of Payment Refunded
Before of during the first week of class 100%
During second week 75%
During third week 50%
After week three No refund

16-Week Sesssion

Date of Student's Official Withdrawal Percent of Payment Refunded
Before or during the first week of class 100%
During second of third weeks 90%
During fourth and fifth weeks 80%
During sixth week 70%
During seventh and eight weeks 60%
After week eight No refund

In the case of withdrawal after the first week of class, a grade of "W" will be recorded on the transcript. Withdrawal after the third week (8-week course) or 49th day (16-week course) subjects a student to an "F" grade.

If students with Title IV funding discontinue their studies, a percentage of the aid must be returned to the Title IV funds according to the institutional formula which is available through the Financial Aid Office.

Refunds are made within 60 days from the date of withdrawl or termination.

State Refund Policies

Distance education students residing in a state listed below are subject to the terms of that particular state's refund policy.

Maryland

The Maryland State Refund Policy applies to students residing in Maryland who are enrolled in Saint Francis University distance education programs. The minimum refund that shall be paid to a Maryland student who withdraws or is terminated after completing only a portion of a course, program, or term within the applicable billing period is as follows:

Proportion of the Total Course Completed as of Date of Tuition Refund Withdrawal or Termination

Less than 10% 90% Refund
10% up to but not including 20% 80% Refund
20% up to but not including 30% 60% Refund
30% up to but not including 40% 40% Refund
40% up to but not including 60% 20% Refund
More than 60% No refund

Oregon

An Oregon student who withdraws from a course is eligible for a partial refund through the middle week of the term in accordance with OAR § 583-030-0035(18)(c). Refunds shall be based on unused instructional time and shall be prorated on a weekly basis for schools using a semester, quarter or nontraditional calendar.

Revised 05/01/22

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